Accounts Payable Specialist

Dublin (Hybrid)

Reporting to: Regional Financial Controller ‑ Ireland & UK
Location: Head office Dublin

Key responsibilities:

  • End to end management of sub-contractors in conjunction with the commercial department and quantity surveyors

  • Working with our accounting system provider to maximise the use of the sub-contractor module within this system

  • Conducting due-diligence reviews on sub-contractors utilising online financial databases and online research

  • Ensuring that all sub-contractors are approved and have the necessary tax forms in place

  • Setting up sub-contractors on our accounting system

  • Setting up and maintaining sub-contractor orders on our accounting system and notifying Revenue of same via our accounting system which is integrated with Revenue Online Service (RoS)

  • If errors arise with Relevant Contract Tax (RCT) numbers, liaise with the sub-contractor and or Revenue to correct

  • Liaising with our quantity surveyors daily or as frequently as required to capture all sub-contractor applications, inputting same onto our accounting system

  • Working with our quantity surveyors to forecast expected sub-contractor payments and updating cashflow forecast

  • Point of contact for our Quantity Surveyors for mid-month and end of month payment certificates

  • Processing payment certificates on our accounting system and send out remittances.

  • Generating the BAC’s file from our accounting system

  • Respond to sub-contractor e-mail and telephone queries in relation to invoices and payments

  • Monthly reconciliation of Relevant Contract Tax against what is on RoS

  • Monthly reconciliation of sub-contractors control account

  • Monthly reconciliation of sub-contractors’ retention due account

  • Ad-hoc duties and responsibilities that may be assigned by the Regional Financial Controller.

Key skills:

  • Experience in a similar role / with sub-contractor payments

  • A self-starter and motivated person

  • Ability and willingness to take ownership for the role and to work on your own initiative

  • A problem solver

  • A strong work ethic and willingness to learn / be shown how to do tasks and duties that you may not have prior experience of

  • A team player

  • Excellent people skills and ability to build relationships

  • A background in accounts.

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