Commercial Assistant

Key Requirements:

• 3rd Level Qualification in a related field
• 3 years post qualification experience in a similar role
• Good working knowledge of English, both written and verbal
• Knowledge of MS Office including excel and word

As a member of the Collen team, you have the opportunity to influence safety culture by demonstrating personal commitment, setting clear expectations, and effectively communicating safety policies.

By consistently modelling safe behaviour, prioritising safety above productivity, and ensuring that all workers are supported to receive proper training and resources, you can foster an environment where safety is ingrained in every aspect of the company’s processes.

Encouraging open communication, recognising, and rewarding safe behaviour, to further reinforce the importance of safety. By taking these steps, you can help create a culture where safety is a shared value and a top priority for all stakeholders involved in Collen projects.

Responsibilities:

Reporting to the Financial Accountant for Sweden, the key responsibilities of the role include:

• Work collaboratively with the finance & procurement team to support operational excellence and compliance

• Administer the preparation, printing, scanning, organising and posting of invoices on a weekly basis and upon request

• System data entry

• Build a professional rapport with relevant internal and external stakeholders and the wider supply chain

• Ensure all suppliers invoices are received in a timely manner and refunds/credit notes are updated accordingly on the respective finance system

• Administer goods received notes (GRN) to ensure all invoices are up to date

• Research and resolve discrepancies in a timely manner

• Assist with the general administration duties of the department and as required

• Promote & foster the company core values and a culture of wellness at work

• Handle internal and external communication with a high degree of professionalism and confidentiality

• Good working knowledge of general data protection regulation (GDPR)

  
  The key individual will be articulate with good numeracy and time management skills. Will possess the ability to work independently and to prioritise tasks, while maintaining good communication and engagement with the wider organisation.